A major GLC faced significant challenges managing thousands of operational documents due to inconsistent structures and poor version control. The lack of standardization resulted in slow retrieval, inaccurate data, and a high risk of non-compliance.
We began by conducting a full records management assessment to identify key issues: unstable folder structures, uncontrolled document versions, and no clear retention policy. These findings became the foundation of a new organization-wide Records Management Framework.
Key solutions implemented:
- Standardized folder taxonomy
- Document classification structure
- Comprehensive retention schedule
- In-house training for all departments
- Implementation guidelines for long-term consistency
Within 90 days, the organization reduced document retrieval time by 60% and achieved a more consistent and reliable data environment.
This transformation shows that strong governance and structured systems can dramatically improve operational efficiency—without requiring expensive technology.
